CLIENT HIGHLIGHT
The Client you will be working for is a Fortune 100 Oil and Gas Company. This opportunity will give you experience in the energy sector in the United States with a company that is a globally recognized leader in energy production and one of the biggest companies in the US.
LOCATION
Houston, TX 77002
COMPENSATION
$23 - $29 per hour, full benefits offered
SCHEDULE
Monday - Friday // Hybrid (1-2 days remote) // 9/80 schedule
CONTRACT TERM
6-month contract with strong likelihood of extension based on performance and business needs
POSITION OVERVIEW – The Administrative Assistant will provide proactive, high-quality administrative support to one or more senior leaders with a high degree of independence, initiative, discretion, and attention to detail. Based in Houston, TX, this role manages complex calendars, travel, communications, and cross-functional coordination in a fast-paced global energy organization.
RESPONSIBILITIES
- Manage leader calendar(s) and inbox; anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
- Schedule, coordinate, and support meetings (in-person and virtual), including agendas, materials, logistics, room/technology setup, and follow-up actions.
- Manage organizational distribution lists, communications, SharePoints, seating charts, and other team management tasks.
- Coordinate complex domestic and international travel logistics, including itineraries, visas/passports as needed, and related communications.
- Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
- Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint).
- Handle highly sensitive and confidential information; maintain strict confidentiality and appropriate records management.
- Represent the leader’s office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
- Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
- Identify opportunities to improve administrative processes; apply best practices and leverage digital productivity tools to improve efficiency.
- Support the broader administrative network with a collaborative and customer service-oriented mindset.
PERFORMANCE MEASUREMENT
- Leader calendars, inboxes, and scheduling conflicts are managed proactively and accurately.
- Meetings are coordinated and supported with complete materials, logistics, and follow-up actions on time.
- Expense reports are submitted accurately and in accordance with company policy within expected timelines.
- Travel itineraries and logistics are arranged completely and without disruption.
- Confidential information is handled with strict discretion and proper records management at all times.
- Administrative processes are continuously reviewed and improved using digital tools and best practices.
REQUIRED QUALIFICATIONS/SKILLS
- Experience supporting multiple leaders or complex organizations.
- Familiarity with Workday, CTREX, or similar enterprise systems.
- Experience coordinating travel and expense reporting in a corporate environment.
- Strong customer service mindset and collaborative working style.
- Proficiency with Microsoft Office tools and SharePoint.
- High degree of initiative, discretion, accuracy, and attention to detail.
